Dignity Health Executive Coordinator in San Francisco, California

Overview

Dignity Health, one of the nation’s largest health care systems, is a 22-state network of more than 9,000 physicians, 63,000 employees, and 400 care centers, including hospitals, urgent and occupational care, imaging and surgery centers, home health, and primary care clinics. Headquartered in San Francisco, Dignity Health is dedicated to providing compassionate, high-quality, and affordable patient-centered care with special attention to the poor and underserved. In FY17, Dignity Health provided $2.6 billion in charity care, community benefit, and unpaid cost of government programs. For more information, please visit our website at. You can also follow us on and.

Responsibilities

Position Summary:

The position performs a variety of complex administrative duties for the Operations Transformation executives.

Core Duties:

  • Performs diversified administrative duties of a confidential nature which relieve executives of administrative details

  • Maintains executives’ daily calendar, schedules appointments and conferences, and makes necessary travel arrangements. Assembles necessary background materials for executives’ scheduled meetings. Organizes agenda notices and ensures proper distribution. Will attend meetings to organize and transcribe minutes

  • Receives visitors and screens questions and requests. Interviews telephone callers and makes proper referrals. Frequently interfaces at the management level both internally and externally on matters relating to executives’ activities and requirements

  • Independently composes routine correspondence and non-routine complex letters from verbal instruction. Reviews materials prepared by others for supervisors’ signature to assure procedural and typographical accuracy

  • Assists executives in board meeting preparation, taking and transcription of meeting minutes, logistical planning of all meeting details including: understanding all Board processes and procedures; communicating and coordinating with Board Members, guests, executives, staff, and support staff, prepares complex Board documents and presentations, which requires outstanding levels of proofreading, formatting/word processing; attends Board meetings and ensures the needs of Board members, executives, guests, and staff are met quickly and thoroughly; ensures Board presentations run without error

  • Helps coordinate video teleconference meetings, schedules and coordinates travel and meetings

  • Sets up and maintains files of highly confidential data and information of major importance

  • Receives mail and administers organizational correspondence control. Independently answers correspondence or takes appropriate action when possible

  • Handles requests which require detailed knowledge of department policies and procedures. Assists in communicating executives’ requirements and expectations

  • Distribute, update, and manage electronic documents

  • Clerically and grammatically edit a variety of material when necessary ensuring a strong attention to detail and accuracy

  • Compiles highly confidential data from various sources to integrate into regular and/or special reports. Independently contacts appropriate sources to obtain necessary information

  • Assists with any and all special projects accurately adhering to tight deadlines

  • Processes and reconciles invoices, expense reports and monthly charge card reports

Qualifications

Minimum Qualifications:

  • Experience - Minimum of five (5) years of administrative assistant experience supporting executive leadership.

  • Education - High School graduate or equivalent work experience required

  • Special Skills - Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Efficient, professional, self motivated; organizational skills, with experience in multi-task coordination; ability to give superior customer service. Ability to hold in confidence sensitive and confidential matters, Interpersonal skills necessary to interact with all levels of staff, other departments, and the public in a pleasant, helpful and cooperative manner

Preferred Qualifications:

  • Experience - Minimum of two years providing direct administrative support for a Senior Vice President or higher

  • Education - Additional business related coursework or a 2-year associate degree preferred

  • Training - Experience planning and staffing meetings for large groups of people (i.e. more than 200 participants)

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Equal Opportunity

Dignity Health is an Equal Opportunity/ Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please

Dignity Health will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

External hires must pass a post offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request . We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

Dignity Health participates in E-verify.

Job ID 2018-69333

Employment Type Full Time

Department Operations

Hours / Pay Period 80

Facility Dignity Health System Office

Shift Day

Location San Francisco

State/Province CA

Standard Hours Monday - Friday (8:00 AM - 5:00 PM)

Work Schedule 8 Hour